West Tytherley & Frenchmoor Parish Council

  

                               Minutes of Council Meeting held on

                Monday 10th November 2008, at 19:30h in King Edward’s Hall

 

Present: Councillors: A. Bowditch(AB)(Chairman); J.Guy (JG) Vice Chairman. L.Bowditch (LB) A.Mavrogordato (AM); J.Bundy (JB); T. Mousley (T.M)  F.Collyer (FC) (Clerk); Neville Whiteley (NW); Ron Warwick(RW) and three members of the public.

 

Apologies for Absence:

 

Declarations of Interest:

 

OPEN FORUM

 

   1.    Minutes of Council Meetings held on 13th October 2008

It was proposed by LB and seconded by JG that these be signed by the Chairman as a true record of the meetings.

 

  2.   Matters Arising

2.1 The Clerk reported that she had been in contact with Southampton Football club and that she had sent all the details to the admin officer and hopefully the outstanding amounts will be settled.

2.2 The Clerk reported the Highways department had been informed of all the shortfalls on our parish footpaths, which they will deal with in order of priority.

2.3 A letter was sent to Mr Vincent regarding his requested use of access from the recreation ground.  As yet we have had no reply.

2.4 Lloyds Bank has now been furnished with all signature and personal

details for all the present councillors.

2.5 The Football hut windows – the glass has been purchased and is to be fitted as soon as is possible Action JB

2.6 A reflector has been fitted to the bus shelter but unfortunately the shelter was hit by the Test Valley school bus the very next day so Clerk following up the payment for repairs with the bus company. Action FC

 

 

 

3. Highways and Footpaths

3.1  RW reported that some of the items reported to the Highways department had been attended to.

3.2 The millennium bench by the war memorial has been damaged beyond repair and the insurance company has been informed who have requested a photo of the broken bench Action AB

 

4. Police Report   Nil

 

5. Report from H.C.C.    Nil

 

      6. Report from T.V.B.C.

6.1 N.W reported that due to West Tytherley flagging up the problem of phone box removal in rural areas, that a full survey of the problem has been commissioned. Hopefully BT will agree to leave the boxes in needy areas where there is no mobile signal or local phone facility nearby.

6.2 The council is to revise discretionary rates as it is to implement a new system in 2009. There is to be an evaluation of rural needs and in what areas relief is needed.

6.3 N.W reports that the Core Strategy for up to 2020 is mainly for urban areas, and there are to be exhibitions held in many halls in the area. There is also to be a presentation by Steve Lees in Stockbridge – date to be confirmed Action NW

A copy of the Core Strategy is to be circulated and any comments emailed to JG for discussion at the meeting in December.

6.4 The Rural Strategy is to be discussed for 2009. It was questioned by JG as to why villages had been categorised. To be investigated. Action NW

6.5 The recommendations for fluoridation of water in the Southampton area is due to be discussed any comments are to be directed to the council. Action All

6.6 N.W. reports that the planning User Group has been stopped, JG asked if it is to be replaced, this will be investigated. Action NW

 

7. Correspondence  

7.1 A letter has been received from Col.R.Garrett asking if the parish council felt it could make a donation to the Poppy Appeal. It was agreed to donate £50 Action FC

7.2 A letter has been received from the Test Valley School asking if a councillor from the parish council would like to attend  their presentation evening, to donate the prize that we have sponsored. AM suggested he may like to attend, confirmation needed Action AM

 

     8. Finance and Cheques

8.1 It was proposed by AM and seconded by LB that the following cheques be signed;

Mr J Guy                  Expenses                Chq No 000475    £73.55

Mrs F.Collyer          Clerk wages            Chq No 000476      £322.02

Royal British Legion    Poppy Appeal    Chq No 000477      £50

 

9. Planning

9.1 Dean Park sewage plant 08/02412/CMAS  - no objections

9.2 West Tytherley Methodist Church - still circulating

9.3 A letter and plans have been received for the new sewage removal for West Tytherley school these are being circulated.

 

10 Recreation Ground

10.1 JB sprayed the boundary line for Mr Vincent’s wall as per October minutes.

10.2 The football team have been asked to keep the pavilion more tidy.

 

11. A.O.B

11.1 Funding for V.D.S.- Test Valley has donated some money to the scheme and so it was decided we would wait to see what shortfall there was before we donate any money. They are to be informed of our decision – Action JG

11.2 Housing Needs – A bulletin has been circulated in West Dean asking for land owners with any suitable land for this scheme this now needs to be done in West Tytherley. Action FC

A sub committee is to be formed to deal with this subject , to include JG JB and LD?

11.3 A problem has been highlighted as to how we inform residents in West Dean covered by West Tytherley Parish of any parish news. Any ideas to be discussed again Action All

11.4 AB suggested that if Clerk sends out emails asking for replies from councillors then these replies are sent to AB who will collate replies and forward to the clerk.

 

There being no other business the Chairman closed the meeting at 8.27h

Signed by  A. Bowditch (Chairman)                      Date