Minutes of
Council Meeting held on
Monday 8th December 2008, at 19:30h
in King Edward’s Hall
Present: Councillors: A. Bowditch(AB)(Chairman); J.Guy (JG)
Vice Chairman. L.Bowditch (LB) A.Mavrogordato
(AM); J.Bundy (JB); T. Mousley (T.M) M.Woodall (M.W); F.Collyer (FC)
(Clerk); Ron Warwick(RW) and two members of the public.
Apologies for Absence: N.Whitely L.Dowding
Declarations of Interest: J.G and A.M Planning application for “St Just” –
OPEN FORUM
1. Minutes of Council Meetings held on 10th
November 2008
It was proposed by JG and seconded by AM that these be
signed by the Chairman as a true record of the meetings.
2. Matters Arising
2.1 The
chairman asked if the football hut glass had been mended, to be done ASAP, Action JB
2.2
The clerk has been in contact with the insurance company regarding the broken
bench by the war memorial a picture has been sent to them showing the seat is
not repairable and as soon as a quote is available for replacement the insurance
company will be informed. Frenchmoor sheds have supplied a quote and all were in
agreement so clerk to inform insurance co.
Action FC
3. Highways and Footpaths
3.1 R.W
reported that Frenchmoor House had made a very good
job of repairing the kissing gates on
footpath 12 and it was felt a letter of thanks would be appropriate Action FC
3.2 RW asked if it could be checked with Highways as
to whether the diversion on footpath 3
running through Pugs Hole Farm is official, if so then some attention is needed
to a broken fence and a stile put in to assist crossing the fence. Action FC
3.3
AM reported that he had been speaking with Paul Walsh of Hampshire Highways and
he is due to get the large puddle at Newmans Barn
Farm sorted out and pot holes in
3.4
JG suggested may be it would be an idea for RW to liaise with West Dean
footpath warden and maybe they could compile a map/ guide to West Deans
footpaths
4. Police Report Nil
5. Report from H.C.C.
5.1 The renewal of the school drainage system
– MW thanked everyone for their positive attitude to this and also thanked Mr Coggan for the offer of the use of his land, the parish councillor’s
only proviso is that the village main culvert is not disturbed.
5.2
The discussion of potholes in the village roads was mentioned to MW and he
suggested that Kevin Fuller the area surveyor was approached as he would have
the highest authority.
5.3
The problem of the bus shelter and the lack of response from the bus company
was mentioned to MW and he suggested going through the insurance co. as they
may get more response when chasing a claim.
Action FC
6.
Report from T.V.B.C. - Nil
7. Correspondence
7.1 A.B
has received a request from David Homer to use the recreation ground on Boxing day for a private event. This was agreed by all councillors
and AB to speak to him Action AB
8. Finance and Cheques
8.1 There is some question as to whether all the
precepted amounts for village groups have been paid and after further
investigation it has been decided that there are three amounts still
outstanding £100 for St Peters Church, £100 for the Over 60s and £250 for the
Air Ambulance, these are to be paid Asap Action FC
8.2 The following cheques were proposed by JG and
seconded by JB
Clerks wages
(Nov) Mrs F Collyer 000484 £308.39
Auditor
Gift Mr T Mousley 000485
£20.00
Air
Ambulance
000486 £250.00
8.3 Precept this needs to be finalised by the end of
January, JG suggested that a small amount is set aside for Affordable housing.
Previous accounts and forecast income and expenditure for 09 to be sent to all
councillors for any further suggestions Action
FC
9. Planning
9.1 Core
strategy – All councillors comments are to be précised by JG and submitted. It
was noted that there was some objection to the way villages had been
categorised and AB thanked JG for all the time and effort he had spent on this
Action JG
9.2 Planning
in progress
08/02753/TREES - Pragnells cottages – No
objection
08/02608/FULLS –Garage at The Lodge Dean Hill
park - No objection
St Just –
10 Recreation Ground
10.1 TM
reports that all is well – TM asked that it be minuted that he is to dispose of
all Recreation Ground reports as any matters arising have been rectified and no
claims made.
11 A.O.B
11.1 There
has been some discussion as to how the parish council could have better
communications with the residents of West Dean that fall under West Tytherley
Parish Council. It was agreed that AB is to speak to Jane Gimpel
to see if West Dean Parish Council would allow us to insert a small section on
their newsletter in which the villagers could be kept updated or asked if they
had any suggestions how they would like to be included more Action AB
11.2
New Model Publication Scheme – This was agreed that we sign the form that was
sent to us. It was agreed TM would fill in and JG to second it Action TM and JG
11.3
Internal Audit service – this was agreed to be declined as we are happy with
our own internal auditor. Steven Lugg to be told No
Thanks and R Horsford to be put in the picture Action FC
11.4 West
Dean Design Statement – JG reports this is moving on with leaps and bounds,
more details due in the New Year.
There being no other business the Chairman closed the
meeting at 8.30h
By wishing everyone a Merry Christmas and Happy New
Year
Signed by A. Bowditch (Chairman) Date