Present: A.Bowditch (AB) Chairman; T.Mousley (TM) Vice-Chairman; L.Bowditch (LB) S.Dowding (SD); J.Guy (JG); D.Rimmington (DR); D.Lyon (DL) (Clerk)

Councillor N.Whiteley (NW) (TVBC)
P.C.Chris Day
Plus two members of the public

Apologies

Ron Warwick (Footpath Warden)

1. Minutes of Council Meeting held on 12 May 2003

It was proposed by JG and seconded by TM that they be signed by the Chairman as a true record of the meeting

2. Minutes of the Annual General meeting of the Council held on 12 May 2003

It was proposed by JG and seconded by DR that they be signed by the Chairman as a true record of the meeting

3. Minutes of the Annual Parish Meeting held on 12 May 2003

It was proposed by JG and seconded by TM that they be signed by the Chairman as a true record of the meeting

4. Matters arising from the Minutes of the Council Meeting on 12 May 2003

4. It was agreed to defer further enquiries on the traffic calming scheme until the work currently in progress to mitigate the flood problems in the village centre was complete

10.1 Clerk reported that AllianzCornhill had informed him that the Council's insurance policy did not cover the activities of the football club which needed its own separate insurance cover

10.3 Clerk reported that he had not yet investigated the position of buildings at Standing Hill Action Clerk

10.4 JG reported that he had not yet investigated options for a village map

10.5 AB reported that he had dealt with the problem of the lilac on the recreation ground and it was agreed to defer action on the verges on the Old Coach Road (aka Chalkpit Lane) until flowering/seeding was over

5. Police Report

5.1 PC Chris Day reported that there had been no recent incidents in West Tytherley, but there had been a spate of out-building burglaries in the Wellow/Sherfield English area, with tractor mowers especially being targeted.

6. Report from HCC

Nil

7. Report from TVBC

7.1 NW reported that he was pressing the Head of Planning Services to get consultations underway on the future of the Dean Hill site. He thought it important to get the parishes involved at an early stage, and to include Salisbury District Council in discussions. In response to a question he agreed to check whether plans for the site included a very large number of new houses Action NW

7.2 NW said that candidates for the post of CEO of TVBC were now being interviewed

8. Correspondence

8.1 Mrs C.S.Avery Jones had written expressing concern at the weedy state of the viewpoint on Rectory Hill. Clerk reported that Mr Eastwood would be prepared to strim the area for a small extra charge on his recreation ground fee. This was agreed. Meanwhile it was agreed that the Clerk should purchase appropriate weedkillers to eradicate perennial weeds and inhibit new growth.

8.2 Tracy Hodges had written to the Clerk explaining her accommodation problems and asking whether the Council could help. NW offered to look into the matter

8.3 Clerk reported that other recent correspondence had been circulated to Councillors

9. Finance & Cheques

9.1 It was proposed by DR and seconded by SD that the following cheques be signed:

AllianzCornhill Insurance plc (insurance premium) CQ.No.000279	£577.59
Clerk (D.Lyon) Wages & Expenses CQ. No. 000280	£220.54

9.2 It was proposed by JG and seconded by TM that Mrs L.Bowditch (new Councillor) be added to the list of signatories for the Council's bank accounts Action LB to finalise arrangements with Lloyds Bank (Romsey Branch).

9.3 Clerk reported that he had informed HAPTC of the Council's interest in a scheme for the insurance of small councils

9.4 Action TM to check ownership of the football club's pavilion

10. Planning

10.1 Action Clerk to copy to NW Council's response to planning applications

10.2 Recent planning applications

TVS.07871/2 & TVS.LB.00552/2 withdrawn (as relating to the cart shed); /3;/3 applications would be considered by SAPC on 17.6.03

TVS.09800/1 & /2 Retrospective applications for a stable block and menage at Woodside Farm, Rectory Hill, West Dean. Council objected as applications implied a change of use at the site, which if correct would require separate planning applications. Concern was also expressed that a process of creeping development appeared to be happening at the site.

TVS. 01355/8 Frenchmoor House - refused; permissions given under TVS.01355/7 stand

11. Recreation Ground

11.1 Replacement fence; two tenders, from Messrs Barker & Geary and Messrs K.M. & J.L. Green, had been received; it was proposed by DR and seconded by LB that the latter's tender,(which was the lower at £1485 plus v.a.t.) should accepted, with the proviso that a 12 ft gate should be supplied at a small extra cost, and that the existing gate be retained for disposal by the Council Action Clerk to inform Mr Green and to request that the work be put in hand a.s.a.p.

11.2 Clerk reported that Universal Play Ltd were waiting for the manufacturers to solve the problem with the seesaw. The same company had estimated that to supply and install a slide would cost about £1500. DR circulated a discussion paper on the provision of a permanent skateboard ramp. This would cost about £25000, for which grants might be available

12. Highways & Footpaths

12.1 LB requested that a road sign indicating “deer” should be placed on Dean Road Action Clerk to discuss with HCC Highways

12.2 West Dean P.C. had requested that the footbridge over the River Dun in the village should be refurbished. Action Clerk to discuss with HCC Highways

12.3 Action SD to supply Clerk with details of highways drainage works he considered were not being addressed in the current works programme by HCC Highways

13. Defence Munitions Dean Hill

13.1 TM reported that it was proposed to form a committee to represent the interests of East and West Dean and West Tytherley and Frenchmoor in discussions with TVBC and SDC on the future of the Dean Hill site. It was agreed that TM and JG would represent the Council, joining Jan Barker and Jane Gimpel from East and West Dean respectively. Meetings had been arranged with TVBC on 23 June and SDC on 24 June. A preliminary meeting would be held in East Dean church at 2000h on Friday, 13 June.

14. Cooption to fill a vacancy for a Councillor

14.1 Dr Andy McKenzie of Rectory Hill, West Dean, had been suggested by the Chair of West Dean Parish Council as a candidate for cooption to the vacant post. Dr McKenzie had expressed his willingness to serve to AB. It was therefore proposed by JG and seconded by TM that Dr McKenzie be coopted. Action Clerk to inform Dr McKenzie and to ascertain from TVBC whether any particular procedures needed to be followed to regularise the cooption.

15. Representation on King Edward's Hall Committee

15.1 The retirement from the Council of Barry Whitlock meant that it was no longer represented on the Hall committee. Following discussion there were no volunteers for this and it was agreed that the Hall committee should be asked to copy their minutes to the Council and that the possibility of the Council having observer status on their committee should be explored. Action Clerk

16. Calor/Community Action Hampshire Village of the Year Competition

16.1 TM agreed to take the lead when the competition judges visited the village and to prepare for this by identifying key villagers involved in community activities who could make presentations to the judges

17. First Responder Scheme

17.1 Liz Douglas had informed those involved with the scheme that she had to withdraw from her coordinating role. SD reported on progress in getting the scheme off the ground in West Tytherley & Frenchmoor. Fifteen people had signed up for training and others had expressed interest. Numbers were insufficient to maintain round-the-clock cover. The kit had been received and would be stored in the shop during the day. The Black Horse had raised money to support the scheme. Lockerley had decided to go it alone, rather than work in partnership with the other parishes - their area would extend as far north as The Star inn. Action SD to provide Clerk with a list of those involved.

18. Village Website

18.1 Tim Koetser had indicated that it was costing him more than he had anticipated to set up the website and asked whether the Council could reimburse him. It was agreed that he should be asked to submit details of his expenditure to date with an estimate of future running costs. Action Clerk to contact Mr Koetser.

19. AOB

19.1 War Memorial: SD reported his investigations on the costs of adding the names of the fallen to the memorial. A stone, 5ft x 15inches, set at a 45 degree angle, with 25 names was estimated at £1522 plus v.a.t. A bronze plaque, etched 3 mm deep, would cost £600 plus v.a.t. Cast bronze, with raised, 2-3 mm letters, would cost £1500 plus v.a.t. Action SD and TM to seek sources of grants, including the British Legion and charities concerned with War Memorials

19.2 LB complained that ms minutes were often difficult to read Action Clerk

19.3 Parish Plans - JG reported that Derek Bunyard had withdrawn from the proposed working group; Tim Koetser had expressed an interest in becoming involved. The moratorium on expenditure by the Countryside Agency had been lifted

19.4 AB said he proposed to start meetings in future with a formal 10 minute open forum when members of the public would be permitted to speak

19.5 There being no other business the Chairman closed the meeting at 2119h.