P.C.Chris Day
Apologies
Councillor M.Woodhall HCC
1. Minutes of Council Meeting held on 14 July 2003
It was agreed that para.11.1 should be deleted, as it referred to an event that occurred during August, after the meeting. It was then proposed by JG and seconded by SD that the amended minutes be signed by the Chairman as a true record of the meeting.
2. Matters arising
10.3 Chippings for the play area - SD said he would provide the Clerk with addresses of suppliers
3. Police Report
3.1 PC Day said there were no reported crimes in the Parish in August; a theft from a vehicle had been reported in September. There had been three complaints about dogs from the stables in Pugs Hole Lane and a vehicle appeared to have been dumped in the village, but it was later removed by its owner. During the summer there had been 200 crimes on his beat - mostly in Sherfield English and Wellow - and mostly breaking and entering.
3.2 RW raised the problem of vehicles parked on the west side of Dean Road near its junction with The Village and Church Lane. These vehicles obscured the view of the junction and forced traffic coming from the south out into the middle of the road.
4. Report from HCC Nil
5. Report from TVBC Nil
6. Correspondence
6.1 Clerk reported that all correspondence received since the last meeting had been
circulated to Councillors. He drew attention to items which might require action, as follows
a) Public consultations on Test Valley's Draft Community Plan (various locations in September) JG said he might be able to attend
b) HAPTC Training Seminar for new Councillors (7 October) It was agreed that LB and AM should attend; the cost would be £20 each.
c) TVAPC Annual Meeting of Parish Councils (4 September) SD reported that he had attended and gave a brief account of the meeting. There was considerable confusion regarding allowances payable to Councillors following the recent intervention by the ODPM. HAPTC's proposal that access to its staff should be restricted to PC chairmen and clerks had not been well received
d) HAPTC AGM 18 October. It was agreed that AB and DL would attend (there was no cost implication apart from travel)
e) TM agreed to liaise with the Local Channel regarding their website
f) Closure of the Whiteparish Surgery consulting facility in K.E.'s Hall - LB agreed to discuss a Newsletter announcement of the Link Scheme (patients' transport) with the editor
g) Test Valley Transport Forum Kings Somborne meeting on 16 September - it was agreed that the PC would not be represented
h) Romsey & District Carers Forum Information & Consultation Day on 3 October - it was agreed that the PC would not be represented
i) New Contracting Agenda for Community & Voluntary Sector conference on 24 October - it was agreed that the PC would not be represented
j) King Edwards Hall Management Committee minutes of 24 July meeting - it was agreed that AB should represent the PC at the 25 September meeting of the committee. The Management Committee had agreed to allow the PC to hold monthly council meetings in the hall at the same cost as has been charged by Poustinia (£5 per meeting).
k) Making Connections in Hampshire Conference on 30 September - it was agreed that the PC would not be represented
7. Finance & Cheques
7.1 Audit of the 2002-2003 Accounts; Clerk reported that the Internal Auditor had approved the accounts and had signed off the Annual Return to the District Auditor. It was proposed by DR and seconded by TM that the Statement of Assurance be signed by the Chairman and the Clerk. The Clerk as Responsible Finance Officer and the Chairman signed the Statement of the Accounts.
7.2 It was agreed that the Clerk should send a letter of thanks to Mr Robert Horsford for once again acting as Internal Auditor. It was agreed that the Chairman would express these thanks in more tangible form Action Clerk & AB
7.3 It was proposed by DR and seconded by JG that the following cheques be signed
West Tytherley & Lockerley Over 60s CQ.No. 000287 £50.00
Playground Management Ltd. CQ.No. 000288 £69.33
Clerk (D.Lyon) Wages & Expenses CQ.No. 000289 £486.50
HAPTC Training New Councillors CQ.No. 000290 £40.00
7.4 Clerk distributed copies of the bank reconciliation as at 31 August and forecasts of income and expenditure for the remainder of the year.
8. Planning
8.1 Current planning applications
TVS.01290/4 Mr Sotoudeh 23a North Lane - council had raised no objections
TVS.00824/1 Mr East Mill House West Dean - permission subject to conditions
8.2 Future of Defence Munitions Dean Hill - Village Survey. The Chairman thanked TM, JG and other members of the working group for preparing and distributing the questionnaire which sought the views of residents on the future of the Dean Hill site. TM reported that these were being analysed by Southampton University, and the results would be ready for a meeting with TVBC and SDC on 18 September. As no one else was available to attend this meeting on behalf of the PC the Clerk agreed to go Action Clerk
8.3 Housing Needs Survey - this was being conducted by TVBC (Catherine Pratt). TM reported that results were still coming in, but so far the response had been good - 30% for WT & F, 51% for ED, 40% for WD.
8.4 Parish Plan - JG reported that Tim Koertser and Paul Strutt and (possibly) Chris Gibb were joining his working group and he proposed to hold the first meeting in October. He said it was unlikely that they would spend the £1250 budgeted for this year.
8.5 SD reported that rumours were circulating in the village, apparently based on Press reports, of an application to build 60 houses. Action Clerk to check the facts
9. Recreation Ground
9.1 Seesaw - Clerk reported that Universal Play Ltd. had informed him that they were expecting a new part to arrive from Norway very shortly.
9.2 TM asked for help in maintaining the bark chippings in the play area. Pat Cockman volunteered to help
9.3 There was general concern at the amount of rubbish around the shop and on the rec.
9.4 It was agreed to pay the ROSPA invoice for the annual safety inspection, but to point out that this missed the seesaw problem. Clerk was asked to seek other firms which might carry out the inspection. Action Clerk
10. Highways and Footpaths
10.1 Clerk reported recent correspondence with John Mursell (HCC Highways), which had been circulated to councillors. Mr Mursell promised to arrange for road markings to be refurbished where necessary. He recognised problems with cutting verges in Chalkpit Lane. He was prepared to provide deer warning signs on Dean Road Action Clerk to inform him of Councillors' views on where these should be located. He had referred the matter of the footbridge over the River Dunn to HCC Bridges Section. He suggested that once the traffic calming work was complete he should join councillors for a walk round the village.
10.2 Buildout on the corner of Church Lane/The Village; Clerk reported that Atkins were awaiting the views of the council on whether to make this permanent.
It was agreed that it should be. Action Clerk to inform Atkins and to request an asphalt surface.
10.3 Village surface water drain - John Mursell had confirmed that responsibility for its maintenance would be shared 75:25 between HCC and TVBC.
10.4 Street Name Plates - Clerk reported that The Village and North Lane plates had been installed - the northern one of the former in wrong place. Budget problems threatened to delay installing plates for Church Lane, Red Lane and Dean Road until the next financial year but Councillor Whiteley had intervened and it was now likely that they would be installed shortly.
10.5 Name of Dean Road - AB reported that John Harkus had objected to the use of this name for the whole road, maintaining that his address was “The Common” West Tytherley. Ron Warwick and Liz Marsden had confirmed their view, as a resident on Dean Road and as a First Responder respectively, that the name of the road was Dean Road, and that The Common referred to the area to the west of the road, including Mr Harkus's house.
10.6 Footpath Warden - The Chairman thanked Ron Warwick for all his work as Footpath Warden over the past few years and welcomed Jayne Edwards of Rectory Hill West Dean as Mr Warwick's successor.
10.7 RW then gave a short report; Paths Nos 3 & 4 had been well cut by HCC; No 9 was blocked and the finger post was in a poor state; No 3 Frenchmoor - there were problems with one of the fences.
11. AOB
11.1 Calor Hampshire Village of the Year 2003 - it was noted that the parish was not successful in this competition although it did reach the second round. The Chairman thanked TM and his team for the work they put in on this. There were no volunteers to accept an invitation to attend the prize-giving on 23 September.
11.2 It was agreed that holding the meeting in King Edward's Hall was a success and that future meetings should be held there.
11.3 There being no other business the Chairman closed the meeting at 2115h.
Present: A.Bowditch (AB) Chairman; T.Mousley (TM) Vice-Chairman; L.Bowditch (LB); S.Dowding (SD); J.Guy (JG); D.Rimmington (DR); A.McKenzie (AM); D.Lyon (DL)(Clerk):
R.Warwick (Footpath Warden)
J.Edwards (Footpath Warden Designate)
Plus 6 members of the public
Councillor N.Whiteley TVBC