Plus Jayne Edwards (Footpath Warden) and three members of the public
Apologies: Councillor N.Whiteley (TVBC)
Open Forum
1. Minutes of Council Meeting held on 12 July 2004
It was proposed by JG and seconded by TM that these be signed by the Chairman as a true record of the meeting.
2. Matters Arising
7.1 It was agreed that contact with HCC Highways should be deferred pending the outcome of the proposed meeting between the primary school, the PC and a traffic specialist from HCC on 28 September.
9.2 JG reported that he had not yet completed his response to the draft Local Plan
3. Police Report Nil
3.1 Action Clerk to contact Superintendent Anne Wakefield regarding her recent study on policing structure within Test Valley
4. Report from HCC Nil
5. Report from TVBC Nil
6. Correspondence
6.1 Test Valley Transport Forum meeting on 18 October – it was agreed that the PC would not be represented
6.2 Revision of Register of Electors – no names had been proposed as canvassers for West Tytherley – Action Clerk to inform Mr Judd (TVBC)
6.3 It was noted that as from 5 July responsibility for traffic management in Test Valley had been transferred from HCC to the Principal Engineer (Transportation)(sic) at TVBC
6.4 A request from the Chairman of the Standards Committee for copies of Parish Council Minutes between September and December had been received. It was agreed that this request should be complied with. Action Clerk
6.5 Climate Change Seminar (HCC) 4 November – SD and the Clerk expressed an interest in attending Action Clerk to inform Mr Williams at HCC
7. Finance and Cheques
7.1 Audit of the 2003-2004 Accounts: Clerk reported that the Internal Auditor (Mr Robert Horsford FCCA) had approved the Accounts and had signed off the Annual Return to the District Auditor on 31 August 2004. It was then proposed by JG and seconded by DR that the Statement of Assurance be signed by the Chairman and the Clerk. The Clerk as Responsible Finance Officer and the Chairman signed the Statement of Accounts. Action Clerk to forward the Annual Return to the District Auditor.
7.2 Clerk reported that Mr Horsford had offered to provide advice on how to deal with ring-fenced funds (e.g. for elections, First Responders) in setting the annual budget Action Clerk
7.3 It was agreed that Mr Horsford's work as Internal Auditor should recognised in tangible form Action TM
7.4 It was proposed by TM and seconded by LB that the following cheque be signed
Clerk (D.Lyon) Wages and Expenses (July-August) CQ.No. 000328 £545.10
(At this point (2007h) the Chairman left for another meeting and the Chair was taken by the Vice-Chairman)
8. Planning
8.1 Action Clerk to discuss with HAPTC roles of councillors at various stages in the planning approval process
9. Parish Plan
9.1 JG said that for the Design Statement, as part of the proposed Parish Plan, a photographic record would be needed of significant features of the village and its environment, and for this volunteers with digital cameras would be required Action AB to include in next Newsletter
10. Recreation Ground
10.1Clerk produced preliminary information on the types and costs of limited basketball facilities. TM agreed to look further into the possibilities Action TM Meanwhile it was agreed that the level of support for such facilities should be canvassed through a Newsletter announcement Action AB
10.2 It was noted that garden rubbish had been dumped on the recreation ground. Action AB to include a request for this practice to cease in the Newsletter.
11. Highways and Footpaths
11.1 The Footpath Warden reported problems with stiles on Frenchmoor No.2 and No.3 with poor signage on the latter as well. The stile at the village end of West Tytherley No.3 was in poor condition and No.9 was blocked by a fallen tree Action DR and Clerk.
11.2 Traffic calming: HCC Environment Dept. had provided a plan to make the temporary build-out on the corner of Church Lane and The Village permanent. It was agreed that this should go ahead Action Clerk to inform HCC and to clarify details regarding reflecting posts and appropriate signage to indicate the new layout.
12. HAPTC
12.1 The AGM would take place on 16 October in Winchester. Resolutions proposed for the meeting would be circulated, none were proposed by the PC. Action Clerk
It was agreed not to pursue the question of HAPTC's role and performance, as expressed in a draft letter prepared by SD.
13. Data Protection Action 1998
13.1 The requirement for Parish Councils to Notify with the Information Commissioner for entry on to the Data Protection Register was noted Action Clerk
14. Hampshire Museum Service Road Show
14.1 Clerk reported that he had discussed the proposed visit with the Mid-Thorngate Society and Mrs Falcini (organising the school's 150th Anniversary celebrations) and it was suggested that the Show visit the village during the week 20-24 June 2005 to coincide with the school's celebrations. This was agreed Action Clerk to confirm with the Museum Service
15. AOB
15.1 JG proposed that the provision of lengthsmen should be pursued further with HCC and the experience of other parish councils in this matter should be obtained Action Clerk
15.2 The election of a new Committee for King Edward's Hall was noted. Jane Larner is the new Chairman, Sheridan Allman the new Secretary while Barry Whitlock continues as Treasurer. AB is now a member of the Committee.
15.3 It was agreed to nominate the Village Care Group for the Queen's Award Action Clerk to obtain nomination forms.
There being no other business the Vice-Chairman closed the meeting at 2115h.
Present:A.Bowditch(AB)(Chairman); T.Mousley(TM )(Vice-Chairman); L.Bowditch(LB); S.Dowding(SD); J.Guy(JG); D.Rimmington(DR); L.Marsden(LM); D.Lyon(Clerk).